When you manage personal information on customers and employees, sensitive business information or legal documents, restricting access to electronic documents is a critical aspect of your security. This can help protect against security breaches and ensure compliance with laws such as GDPR and HIPAA.
A higher level of document security is possible through custom permissions, which permit managers to control how sensitive files are printed, opened and copied. It’s also possible to limit the types of changes that can be made to the file such as editing text or altering the design. A examine trail is an additional feature that can be added to restricted files, which allows administrators to keep track of the user’s activity and identify unauthorized modifications.
If an individual is a party to a case or another person is the subject of information in court documents, they may request that the Court prohibits public access. They must submit a motion to the Court. The motion must include the reasons for restricting public access. If the Court allows the restriction, it has to issue an order stating the restrictions to be in place. On the electronic cover sheet, any exhibits or documents requiring restricted access must be identified.
A well-designed management system can improve security of documents by storing your data in a secure way. This prevents the theft of usernames, passwords and sensitive information by ensuring that documents can only be opened after authorization.